by Susan Detwiler | Feb 8, 2012 | governance, management, nonprofit, Uncategorized
Well, did you do it?
Lunching with a great colleague this week, it dawned us that we both respond well to external deadlines. We’re so bent on meeting client needs, that deadlines we set for ourselves sometimes go by the wayside.
We all do this, and nonprofit board members are no different. As we respond to the challenge¦or opportunity…of the moment, we let long term goals slide. At board meetings we deal with immediate issues while our strategic plans languish with 10 minutes at the end.
The cycle continues. Each year we make plans, often repeating last years’: recruit new board members, seek best practices in hiring, expand our reach, or whatever we have identified as crucial to our growth. Yet 5 months into the year, it’s still just a plan.
I solved the problem with an accountability partner…someone who regularly asks me what I’ve done that week to further my goals. Then I commit to specific steps toward my goals, so she can ask me again.
Maybe the board needs an external accountability partner. A coach. A guide. A nudge. Someone to regularly check in with the president and the executive, help them keep board meetings focused on long term and strategic issues, and help them figure out ways to do it better. Someone to guide them through the hazard of rehashing decisions that have already been made. Perhaps a coach to help them figure out how to make sure that committee and staff work are done by committees and staff, while the board spends its valuable time focusing on mission.
Think about your own life. Making a commitment to someone else has a way of focusing our attention. Maybe we should use the same approach for our boards.
If this is an intriguing idea, contact me. I’d be happy to hear your thoughts, and help you think through whether your organization might benefit from a coach.
by Susan Detwiler | Jan 19, 2012 | governance, management, mission, nonprofit, Standards, Uncategorized
My husband and I talk about this a lot, as we watch the daily news. People are always trying to wiggle out of responsibility for the mistakes they’ve made, the people they’ve injured, the messes that others have to clean up.
Whatever happened to I’m Sorry? Whatever happened to It’s my fault? Whatever happened to I made a mistake, I will fix it?
This post from Sarah Andrus says it clearly and concisely. When we make a mistake, we must own it and make reparations. Her post talks about individuals, but it’s equally true of organizations. My Bad¦ or How to Handle Mistakes With Grace
This is where a culture of ethics and accountability can make all the difference. If your organization has a culture in which individuals “ both board and staff “ are known to take responsibility for mistakes and are not unduly punished for them, then each person can feel more comfortable owning his or her mistakes. Honesty and integrity become the hallmarks for which you are known. The receptionist can feel proud of working for you, the donor can be proud of supporting you, your community will offer up new board members.
Think about it. If all the time and energy spent in evading responsibility were instead spent in fixing the problem and taking steps so it doesn’t happen again, then the entire organization moves forward that much faster.
Where would you rather work “ where energy is spent covering it up, or where energy is spent making it right?
by Susan Detwiler | Oct 30, 2011 | governance, management, mission, nonprofit, philanthropy, Standards
Where are you now?
Before 1973, no one ever asked where are you? when they reached you on the phone. Of course they knew where you were. You were within 3 feet of the telephone they had dialed (now that’s an anachronism!). Thirty years later, times have changed. Today, because of mobile phones, one of the first things we ask when we reach someone is, where are you?
Where are you? An innocuous casual question that turns quite profound when you ask it of your organization. If, in 30 years, the world has changed so we call individuals instead of a place, has your nonprofit kept pace? Do you still ask your constituents to come to your location, or do your meet them where they are? Have your programs evolved to meet the new mobility of society? Has your mission changed?
Society’s rate of change has accelerated. When was the last time your board of directors evaluated whether your programs are still relevant, much less whether your mission is? Once every 10 years isn’t enough (and maybe it never was). But certainly never shouldn’t be the answer.
In fact, maybe now is when you should ask, where are you?
by Susan Detwiler | Sep 1, 2010 | management, miscellaneous, nonprofit
Vision. Vision. Vision.
Everyone talks about making sure your board has a vision. To paraphrase Eliza Doolittle in My Fair Lady — words, words, words, I’m so sick of words…don’t talk of Vision, Show me!
Whatever happened to implementation???
Look, I’m not saying the first step isn’t important “ it is! Without vision, you stagnate. If you don’t know where you’re going, you waste time spinning wheels.
But once you know what you want to become, it takes decisions and details; process and payments; learning the laws and following them; checks and balances; good management and good manners. And all the while, staying focused on the vision.
But JUST having a vision isn’t enough. Nonprofit leadership is fostering that vision, planning to make it reality, inspiring everyone to get on board, and then, well, making it happen.
Vision AND Implementation. It takes both. As consultants, we do our clients a disservice if we stop at the first step.
by Susan Detwiler | Mar 17, 2010 | management, miscellaneous, nonprofit
Cheating the Meeting Reaper : Avoiding Death by Meeting IV
Let’s see¦right place, right time, right people, few topics, timed agenda¦what else do you need for a good meeting?
Aha! Control! Yes, all the good intentions in the world aren’t going to keep your meeting on track. This is the job of [pause for effect] Super Leader!
All kidding aside, the meeting chair is responsible for keeping the meeting on track. In a board meeting, that’s the President. In a committee meeting, it’s the committee Chair. Make no mistake, though, someone has to be in charge, and that someone has to make it known that he or she is in charge.
Start on time. This simple step sets the stage, and lets the attendees know you mean business. Don’t wait until everyone gets here. It’s discourteous to the people who came on time, and encourages everyone to dawdle. A corollary to this rule is: Don’t go over what’s already been covered in order to bring people up to speed. It takes up time, and rewards the dawdlers. Eventually, attendees will learn that they have to get to the meetings on time.
Assign a Queue Keeper. When discussions ensue, this is a way to keep order among the many people who want to speak. We all know committee members who dominate discussions. Those who rarely speak up may find their voices trampled by the dominant speakers. The solution is to have a designated Queue Keeper. Each attendee who wants to speak raises a hand and the QK puts his/her name on the list; each person has an opportunity to speak in turn. This method serves several purposes.
- Each person is assured of an opportunity to speak.
- People no longer have to spend their attention and energy getting noticed. Instead, they spend their time actually listening to the other participants in the discussion.
- Because there is time between wanting to speak and when that thought will be spoken, people jot down their ideas so they won’t forget them. This means that when they do speak their minds, their contributions are more concise and precise.
Using a Queue Keeper may feel awkward the first few times, but the benefits will soon be apparent to everyone.
Stick to the timed agenda. Periodically reference the agenda and the time, so attendees are also aware of its status. If you’ve slightly misjudged the amount of time it will take to get through a subject, there may be some slack elsewhere. But if a topic starts getting very lengthy, act appropriately. There are four main possibilities.
- The subject warrants more serious discussion than originally thought. In that case, table the topic until the next meeting, when you can give it the attention it deserves.
- Attendees are repeating previously made points. Here, the Chair has to stop the discussion by saying, does anyone have anything new to contribute? If not, will someone call the question?
- There isn’t enough information to really come to a conclusion, and the discussion is spinning its wheels. In this case, the Chair has to stop the discussion and put it back to committee “ either the originating committee or an ad hoc committee for this particular topic.
- Rarely, you may have a fourth situation. You may encounter an urgent question for which a lot of discussion still needs to take place. In this case, you can decide to drop a later agenda item, or conclude that a specially called meeting for this particular topic should happen very soon.
The important thing to keep in mind is to give each agenda item the appropriate attention. Big items should be given enough time for productive, substantive thought and discussion.
Of course, in the case of committee reports, an agenda item may take too much time because the speaker is running over. Then the Chair should politely, but firmly, ask how much longer this will be since we have many items to cover, and request only the highlights. As a committee report, the information should have been sent out in advance anyway, and the speaker should only be hitting highlights unless a vote is needed.
Finally, end on time! Meeting management is not rocket science, but it does take control. It means the Chair should be firm and consistent. There may be an occasional grumble the first few times you stop a discussion. But when your meeting ends in 90 minutes, instead of 2 and a half hours, your attendees will thank you!
Only one more topic left in Cheating the Meeting Reaper! Follow-up. Stay tuned.
My colleague, Susan Sherk, and I are presenting more detail on meeting management at the International Association of Fundraising Professionals meeting in Baltimore, on April 12, 2010. Join us, and then meet us at the Bloom Metz Consulting exhibit!
Maybe the board needs an external accountability partner. A coach. A guide. A nudge. Someone to regularly check in with the president and the executive, help them keep board meetings focused on long term and strategic issues, and help them figure out ways to do it better. Someone to guide them through the hazard of rehashing decisions that have already been made. Perhaps a coach to help them figure out how to make sure that committee and staff work are done by committees and staff, while the board spends its valuable time focusing on mission.
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